RFQ 20109856

Zimbabwe Power Company invites your company to make a firm offer for the supply and delivery of the following items at Hwange Power Station.

PRICE SCHEDULE TO BE COMPLETED BY ALL BIDDERS WITHOUT FAILURE

Bidders must quote or offer the price for such goods and or services in both Zimbabwe dollar and foreign currency at the ruling official RBZ exchange rate.

This is in line with Statutory Instrument 185 of 2020: of the Exchange Control Act[Chapter 22:05

Manner of Submission

ALL QUOTATIONS MUST BE SUBMITTED TO THE “ENQUIRY BOX”; HWANGE POWER STATION; HWANGE; ZIMBABWE.

THE QUOTATIONS MUST BE ENCLOSED IN SEALED ENVELOPES, ENDORSED ON THE OUTSIDE WITH THE RFQ NUMBER, CLOSING DATE AND BRIEF DESCRIPTION OF ITEMS. THE SUBMISSIONS MUST BE POSTED IN TIME INTO THE “RFQ BOX” HWANGE POWER STATION, HWANGE, BEFORE 1500 HOURS ON 7 APRIL 2021.

IF QUOTATIONS ARE TO BE SUBMITTED THROUGH EMAIL, THE QUOTATIONS SHOULD BE CLEARLY REFERENCED WITH THE CORRECT REFERENCE NUMBER, CLOSING DATE CLEARLY INDICATED AND EMAIL TO hwangeenquiries@zpc.hps.co.zw  . IT SHOULBE BE NOTED THAT THE QUOTATIONS COMING THROUGH EMAIL SHOULD BE RECEIVED BY 1415HOURS TO ENABLE PRINTING AND DEPOSITING INTO THE ENQUIRIES BOX. NO OTHER EMAIL WILL BE USED AND EMAILS SENT THROUGH INDIVIDUALS WILL NOT BE CONSIDERED.

Offers not received by 15:00 hours on the closing date will be treated as late submission therefore will be rejected and returned to tenderer.

 Last date of submission is 7/04/2021 at 15:00 hours

YOUR OFFER SHOULD CLEARLY INDICATE THE FOLLOWING:

1. Bidders respond to the specification on a line by line basis without failure.
2. State Validity of your offer from closing date (minimum accepted bid validity is 30 days).
3. Bidders are required to complete the price schedule.
4. Bidders must quote or offer the price for such goods and or services in both Zimbabwe dollar and foreign currency at the ruling official RBZ exchange rate.

This is in line with Statutory Instrument 185 of 2020: of the Exchange Control Act[Chapter 22:05].

5. Bidders must provide CR 14 - List of Directors.
6. Bidders must state acceptance of the following payment terms

1. No advance payments will be made for orders below US$500,000. Payment for delivered goods will be made 30 days after delivery of goods. (Bidders must state acceptance of these payment terms without failure).

7. Bidders must provide lead time/delivery period from date of receipt of order.
8. Bidders must attach proof of Procurement Regulatory Authority of Zimbabwe registration in the form of Government Gazette – Plant & Equipment Maintenance S/P/004   or ANY OTHER RELEVANVT CATEGORY – PRAZ Receipts are not acceptable. If bidders do not attach proof – ZPC will use available Government Gazettes to verify registration.
9. Bidders must attach data sheet where relevant.
10. Suppliers must attach VAT Certificate if registered. Suppliers not registered for VAT Should not charge VAT on their Quotations.
11. Attach Tax Clearance
12. Attach Valid Stamped Nssa clearance certificate.
13. Attach proof of registration with NEC in the relevant Industry Engineering / Construction ,also attach Nec rates
14. Contractor shall be required to conduct medical examinations (pre, periodical and exit) for all employees i.e permanent and contract employees. Winning Bidder will be required to submit proof of pre medical examination of their employees before engagement
15. Attach list of cleaning materials to be used

No one bidder will be awarded more than two contracts at each given time

NOTE:

a) Bidders must note that if they put more than one option only their main offer will be evaluated

b) SECTION 20 (2)(B) OF S.I.5 OF 2018’ (i) No bidder may submit more than one bid, either individually or as a joint venture partner in another bid, except as a subcontractor and (ii) a conflict of interest will be deemed to arise if bids are received from more than one bidder owned, directly or indirectly, by the same person..’’

UPON ENGAGEMENT /SITE VISIT

          Zimbabwe Power Company will request for mandatory 48 hours valid PRC COVID 19

          negative certificates from ANY supplier who will be engaged AND OR coming for site visist as proof of

         not having contracted the disease. Supplier representatives are also requested to bring

         themselves the required mandatory Protective Clothing (Helmet with chin string, safety

         shoes, protective goggles, reflective worksuit and or overall, dust mask FFP2 and ear

         plugs / muffs. No bidder will be allowed into the station without the above mandatory

        requirements.

SCHEDULE E

GENERAL STATION CLEANING – STAGE 2

The Contractor shall clean all areas listed hereunder to the satisfaction of the Engineer. The cleaning frequency shall be dependent on the need but shall at no time be less than daily (except for weeding which shall not be carried out over the weekends and holidays). The Contractor shall provide for every piece of equipment, detergents, degreasers and any other material or chemical which are appropriate for the effective execution of the Contract as well as combating Covid-19 with the approval of the Engineer.

Monthly Price (Schedule E)                ______________________________________

Signature of Contractor                      _________________________________