RFQ 20109856

Zimbabwe Power Company invites your company to make a firm offer for the supply and delivery of the following items at Hwange Power Station.

 

PRICE SCHEDULE TO BE COMPLETED BY ALL BIDDERS WITHOUT FAILURE

 

Item

Description

QTY

UOM

Unit Price

RTGS

Total Price

RTGS

  1. 1

Provide Stage 2 General Station Cleaning Services as per attached Specification.

 

SITE VISIT MANDATORY

DATE : 1 APRIL 2021

VENUE: MAIN GATE

TIME: 1000HOURS

 

-State number of employees.

-Duration of Contract is 1 month. Weekends and Public Holidays are included-hence all charges must be accounted for in the bid submission. NO OVERTIME WILL BE CHARGED SEPRATELY.

-Supplier to provide own cleaning materials and tools and appropriate PPE for their workers

-Supplier also to provide own transport to and from work for their employees

 

BIDDERS TO ENSURE THAT THEY ARE CLEARED BY ZPC LOSS CONTROL OFFICE BEFORE THE SITE VISIT. APPLICATION SHOULD BE DONE THREE DAYS BEFORE SITE VISIT. Applications should be forwarded to pkuveya@zpc.hps.co.zw

 

SUPPLIERS MUST ADOPT THE

ATTACHED PRICE SCHEDULE ON QUOTING

 

 

1

EA

 

 

 

TOTAL VALUE BEFORE VAT

 

 

 

 

 

VAT

 

 

 

 

 

TOTAL

 

 

 

 

 

Bidders must quote or offer the price for such goods and or services in both Zimbabwe dollar and foreign currency at the ruling official RBZ exchange rate.

This is in line with Statutory Instrument 185 of 2020: of the Exchange Control Act[Chapter 22:05

 

Manner of Submission

 

ALL QUOTATIONS MUST BE SUBMITTED TO THE “ENQUIRY BOX”; HWANGE POWER STATION; HWANGE; ZIMBABWE.

 

THE QUOTATIONS MUST BE ENCLOSED IN SEALED ENVELOPES, ENDORSED ON THE OUTSIDE WITH THE RFQ NUMBER, CLOSING DATE AND BRIEF DESCRIPTION OF ITEMS. THE SUBMISSIONS MUST BE POSTED IN TIME INTO THE “RFQ BOX” HWANGE POWER STATION, HWANGE, BEFORE 1500 HOURS ON 7 APRIL 2021.

 

IF QUOTATIONS ARE TO BE SUBMITTED THROUGH EMAIL, THE QUOTATIONS SHOULD BE CLEARLY REFERENCED WITH THE CORRECT REFERENCE NUMBER, CLOSING DATE CLEARLY INDICATED AND EMAIL TO hwangeenquiries@zpc.hps.co.zw  . IT SHOULBE BE NOTED THAT THE QUOTATIONS COMING THROUGH EMAIL SHOULD BE RECEIVED BY 1415HOURS TO ENABLE PRINTING AND DEPOSITING INTO THE ENQUIRIES BOX. NO OTHER EMAIL WILL BE USED AND EMAILS SENT THROUGH INDIVIDUALS WILL NOT BE CONSIDERED.

 

Offers not received by 15:00 hours on the closing date will be treated as late submission therefore will be rejected and returned to tenderer.

 

 Last date of submission is 7/04/2021 at 15:00 hours

 

YOUR OFFER SHOULD CLEARLY INDICATE THE FOLLOWING:

 

  1. Bidders respond to the specification on a line by line basis without failure.
  2. State Validity of your offer from closing date (minimum accepted bid validity is 30 days).
  3. Bidders are required to complete the price schedule.
  4. Bidders must quote or offer the price for such goods and or services in both Zimbabwe dollar and foreign currency at the ruling official RBZ exchange rate.

This is in line with Statutory Instrument 185 of 2020: of the Exchange Control Act[Chapter 22:05].

  1. Bidders must provide CR 14 - List of Directors.
  2. Bidders must state acceptance of the following payment terms
  1. No advance payments will be made for orders below US$500,000. Payment for delivered goods will be made 30 days after delivery of goods. (Bidders must state acceptance of these payment terms without failure).
  1. Bidders must provide lead time/delivery period from date of receipt of order.
  2. Bidders must attach proof of Procurement Regulatory Authority of Zimbabwe registration in the form of Government Gazette – Plant & Equipment Maintenance S/P/004   or ANY OTHER RELEVANVT CATEGORY – PRAZ Receipts are not acceptable. If bidders do not attach proof – ZPC will use available Government Gazettes to verify registration.
  3. Bidders must attach data sheet where relevant.
  4. Suppliers must attach VAT Certificate if registered. Suppliers not registered for VAT Should not charge VAT on their Quotations.
  5. Attach Tax Clearance
  6. Attach Valid Stamped Nssa clearance certificate.
  7. Attach proof of registration with NEC in the relevant Industry Engineering / Construction ,also attach Nec rates
  8. Contractor shall be required to conduct medical examinations (pre, periodical and exit) for all employees i.e permanent and contract employees. Winning Bidder will be required to submit proof of pre medical examination of their employees before engagement
  9. Attach list of cleaning materials to be used

 

No one bidder will be awarded more than two contracts at each given time

 

NOTE:

a) Bidders must note that if they put more than one option only their main offer will be evaluated

 

b) SECTION 20 (2)(B) OF S.I.5 OF 2018’ (i) No bidder may submit more than one bid, either individually or as a joint venture partner in another bid, except as a subcontractor and (ii) a conflict of interest will be deemed to arise if bids are received from more than one bidder owned, directly or indirectly, by the same person..’’

 

 

UPON ENGAGEMENT /SITE VISIT

          Zimbabwe Power Company will request for mandatory 48 hours valid PRC COVID 19

          negative certificates from ANY supplier who will be engaged AND OR coming for site visist as proof of

         not having contracted the disease. Supplier representatives are also requested to bring

         themselves the required mandatory Protective Clothing (Helmet with chin string, safety

         shoes, protective goggles, reflective worksuit and or overall, dust mask FFP2 and ear

         plugs / muffs. No bidder will be allowed into the station without the above mandatory

        requirements.

 

 

 

 

           

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCHEDULE E

GENERAL STATION CLEANING – STAGE 2

The Contractor shall clean all areas listed hereunder to the satisfaction of the Engineer. The cleaning frequency shall be dependent on the need but shall at no time be less than daily (except for weeding which shall not be carried out over the weekends and holidays). The Contractor shall provide for every piece of equipment, detergents, degreasers and any other material or chemical which are appropriate for the effective execution of the Contract as well as combating Covid-19 with the approval of the Engineer.

LOCATION

Quantity

Battery Rooms

1

Relay Rooms

1

Switch Gear Rooms

3

Compressor House

1

Fuel Pump House

1

Oil rooms stage 2

2

Weeding on areas covered with concrete stone around Stage 2 grounds

 

TOTAL

 

 

 

Monthly Price (Schedule E)                ______________________________________

 

Signature of Contractor                      _________________________________

 

SCHEDULE

SCHEDULE OF LABOUR

The Contractor shall complete the table below indicating the categories of workers s/he intends to use on site for the execution of the Works on a monthly basis and their hourly charge out rates. Overtime rates should be indicated as well. The full complement of workers agreed on by the Client and the Contractor shall be maintained throughout the duration of the contract. Payment of monthly claims shall be calculated according to man hours worked.

Employee Category

                                           Rate         

Number  of Employees

 

Straight Time (ST)

Overtime       

Public Paid Holidays including Sundays

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Signature of Contractor                                              ___________________________

 

 

SCHEDULE

SCHEDULE OF CONTRACTOR’S WORK EXPERIENCE

The Contractor shall provide details of his/her work experience on similar operations in the last 5 years.

PREVIOUS WORK

 YEAR CARRIED OUT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Signature of Contractor                                              ___________________________

 

Date                                                                            .............................................

 

 

 

 

 

Posted:26 March 2021
Closing date:7 April 2021
Station:Hwange Power Station

If you are interested in this tender, please visit the ZPC offices to collect the tender documents. A fee of $10 applies.

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